Visualize, plan, and schedule tasks on Gantt. Set task dependencies, highlight critical paths, associate milestones, track progress, drag and drop tasks as work changes, export or print Gantt charts, and see all your Gantt data at one central place—using one Gantt chart software.
Add task lists and tasks to Gantt chart. Plan and schedule the order in which you want to complete tasks and visualize them in a timeline view.
Assign tasks or subscribe the entire task list to one or multiple people, ensuring a clear distribution of responsibilities at one place.
Set dependencies between tasks and adjust schedules as work changes and deadlines shift.
Associate milestones with tasks and mark key dates such as desired completion dates and even project review meetings on the project plan.
Track progress of tasks with percentage that gives a clear picture of how much work has been done and how much is left.
Limit visibility of task lists only to the assigned people with private tasks lists in Gantt chart, making the most of ProofHub’s online Gantt chart.
Drag and drop tasks right in the chart to quickly change their start or due dates or even duration. Schedule tasks as work changes and deadlines shift.
Highlight critical path to see at a glance status of tasks that directly affect the start and end date of a project.
Export Gantt charts and keep a documented record to use for resource management, planning, and scheduling.
Print Gantt charts and use them in meetings or however you want to plan and schedule projects accordingly.
Use email-in to add tasks in Gantt chart via email without having to log in to your ProofHub account.
Import tasks and task lists from CSV files in Gantt charts without the need to start from scratch.
See all Gantt data to track progress of all tasks from all the projects at one place without having to jump through projects.
ProofHub’s online Gantt chart tool has become one of
our day-to-day co-working partners.
ProofHub’s online Gantt chart has all the right features that you and your team need to visualize, plan, and schedule tasks under one roof.
However, like any other software, Gantt chart too is only as good as the people who use it. Down here, we have pulled together our best advice to help you make the most of ProofHub’s online Gantt chart software.
A Gantt chart is more than just ‘a series of horizontal lines that shows the amount of work done in a certain period of time in relation to the amount planned for those periods,’ as Wikipedia suggests.
Then, what is a Gantt chart you ask?
Sure, a Gantt chart displays project-related tasks compared to time. However, simply put, Gantt chart lets you plan projects and modify schedules as deadlines shift. You can visually understand how the flow of the project will work, who you need to collaborate with, and what everyone’s responsibilities are in a timeline view.
In a Gantt chart, you’ll see the tasks (also milestones in ProofHub) represented in horizontal bars, and the length of those bars will indicate the amount of time that a task should require to complete.
One of the best ways to understand a Gantt chart is to actually have a look at one. So, here’s a look at a Gantt chart that displays the various tasks involved with a marketing campaign.
The above chart looks like the one you can create in ProofHub. While Gantt charts can be created manually using spreadsheets or other tools, it’s best to use an online Gantt chart software.
In the past, you might have built a Gantt chart manually and have visualized your project. However, as projects become more complicated or change direction, it becomes difficult to maintain the Gantt chart manually. But why does it matter? This leads us to our next question.
With an online Gantt chart tool, you’ll have a much easier time updating the work plan if something changes. If, say, a task is way behind its deadline, or the order of the tasks needs to change, you can always change it using the Gantt chart.
A Gantt chart tool shifts your timeline and your task dependencies automatically when you make a change and you do not have to remake the entire chart from scratch.
To sum it up, a Gantt chart lets you see:
So, using an online Gantt chart helps you in:
As discussed above, Gantt charts help you visualize tasks in a timeline view. Visual to-do lists help you in boosting productivity — you can see the bigger picture better. Add to that, you can plan and schedule the order in which you want to complete tasks.
The online Gantt chart you choose should give you the ability to assign tasks and thus give a clear view of who is responsible to finish what in what time period. It also improves transparency since everyone can see who’s working on what and when are they supposed to complete it.
The reason Kanban boards do not work sometimes is that while you can always drag and drop tasks back and forth in various stages, you cannot set dependencies. However, setting dependencies comes handy when you want to define the order and stick to that order till the end of the project.
A Gantt chart tool lets you drag and drop tasks right on it. So, when you have set dependencies it also helps in quickly change the dependent tasks’ start or due dates or even duration accordingly. So look for a tool that helps you adjust the schedule of tasks as work changes and deadlines shift.
The right Gantt chart lets you also track the progress of tasks. ProofHub’s Gantt chart tool, as you can see above, gives you a clear picture of how much work has been done and how much is left right on the chart. You can also drag or edit the percentage on your own.
Milestones help you mark specific points along a project timeline. A Gantt chart tool should let you associate a milestone to your project plan. Besides these points may not affect the project duration, these points signal key dates such as desired completion dates and even project review meetings.
At times, the dates of individual tasks change and so does the ending date of the project. Using a Gantt chart tool, you can also highlight the critical chain whenever you want to see the tasks that will affect the start and finish date of your project and see just how much change in one task will push or pull in your project date.
There are times when you need to adjust plans as deadlines shift and plan changes. As soon as you mark cascade changes as active, any time you adjust the start and due date of a task, the changes will automatically made to the next dependencies and you don’t have to remake the entire chart.
You may need to keep a documented record to use for resource management, planning, and scheduling or maybe print the chart and use it in meetings or howsoever required to plan and schedule projects accordingly. For that, you can export the chart in PDF and also get its print out, if needed.
When you are tired of managing tasks on paper or maybe of using a tool that is not helping much as your project is getting complicated, a Gantt chart software, including any Gantt chart software for free (might have lesser features), allows you to import tasks from CSV files without having to start from scratch.
Gantt charts are not specific to a single industry. They’re designed to meet the needs of any organization – small or big – that needs to get work done. It can get as simple and as complex as you want, keeping in mind the complexity and the nature of work your team is involved in. Further, there are no boundations to the type of roles who use Gantt chart either.
Earlier in time, you may have seen projects with not more than one project manager leading a single team for one project. However, now, you may observe many people across the organization managing multiple projects and multiple teams. Not only that, but today’s time also emphasizes the need to plan tasks and manage resources in multiple projects across different departments too. All in all, regardless of who is using the Gantt chart tool, it’s important to make sure it supports resource management, workload management, and task management across projects.
Gantt charts will remain reliable and your right-hand tool, be it you want to build a swimming pool or you want to plan a memorable vacation.
As discussed above, one of the best ways to understand a Gantt chart is to actually see one. Another way to get comfortable using a Gantt chart is to create one. For that matter, you can create one in ProofHub, and play around it. You can practice using the different features that ProofHub has and see which columns give you the information that you want.
If you want an idea on what kind of tasks or milestones you can add according to your department or industry, down here, we’ve given some examples and Gantt chart templates that will come in handy before you try it on your ‘actual’ project plan.
In this Gantt chart, you can see a phase of a general construction schedule broken down in a group of tasks that may or may not be dependent on each other. They might also have certain milestones associated with them that may help you monitor progress and identify potential delays ahead.
A project for event planning is eventually made up of several tasks. To make the project easier, you can organize and group tasks together. You can also set dependencies for tasks that are dependent on each other and associate key milestones too.
Gantt charts come as bliss for software developers. In the example, you can see how a Gantt chart can be used for a software development project using the agile approach. You can also keep milestones for sprint planning and deployment.
A Gantt chart also helps marketing teams to not let their tasks get messy. This way the project doesn’t take the wrong development path. So, using a Gantt chart you can bring your campaign’s goals to reality.
You can build a well-defined Gantt chart timeline for your website design project plan too. Using the template that already includes typical tasks involved in web design projects, you can establish clear expectations with an organized and structured workflow.
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