< More articles

34 Best To-do List Apps For Better Task Management In 2023


It all started with notepads and has now evolved to advanced to-do lists applications.

You’re absolutely correct. We are talking about the process of creating and managing to-do lists. Something that was earlier as simple as picking up a notebook and making a list is now a head-spinning choice of selecting the best task management software from hundreds of tools out there.

Going by the numbers, there are more than 17 million software applications in the market to help you with creating and managing to-do lists. The real question is if all of them are useful or not?

To help you choose the best to-do list app for your needs, here is a list of 33 online to-do list apps for better task management. Let’s check them out.

33 Best to-do list apps to keep your life on track

1. ProofHub

ProofHub as to do list app

ProofHub is an efficient task management system and project management software to gather your thoughts and ideas in one place. You can create tasks, make to-do lists, and make notes to capture important information so that you don’t have to remember everything.

Key features:

  • Create tasks, sub-tasks, and add comments
  • Make to-do lists and notes
  • Add reminders and events in Calendar
  • Set start and end-date to define task deadlines
  • Add time estimates to make teams accountable
  • Time Tracking

Cost: Visit our pricing page for more information.


  • Offers powerful features in a single location
  • Does not charge per-user fee 
  • Simplifies project management and improves team collaboration
  • Gives project managers the ultimate control over teams and projects 
  • Can be used by teams of any size, from any industry
  • Requires little to no learning curve


  • Limited app integrations

Available on Web | Android | iOS

“ProofHub is everything you need to stay organized in one place. Start your free trial now .”

2. Bit.ai

Online to do list app Bit.ai

Bit is well rounded and simple enough to be used as a to-do app by an individual and powerful enough to be used as a full-fledged collaboration and documentation tool for teams. If you are looking for a new, advanced yet simple editor to jot down to-dos and tasks, look no further! Bit’s smart, minimal editor is perfect for distraction-free note-taking.

Key Features:
Rich note-taking with videos, images, GIFs and more
Markdown support
Workspaces to organize everything.


  • Powerful to-do list features
  • Multiple file support
  • Anti-distraction tools to improve user focus 
  • Free of cost 
  • Note taking support 


  • Paid plan might be expensive for some users
  • Is limited to document collaboration only

Cost: Free for Basic and Pro starts at $12/month

3. ClickUp

ClickUp is an all-in-one project management tool

ClickUp is an all-in-one project management tool with customizable features to help you organize and manage simple to complex tasks more efficiently. Get access to hundreds of features for checklists, project tracking, documentation, data reporting, team collaboration, and more to help you stay on top of your tasks and aligned with your team at all times.

Key features:

  • Fully customizable platform to adapt to any need and workflow preferences
  • Organize and filter your work within Docs and tasks with ClickUp tags
  • Set due dates, add priority flags, and assign single or multiple assignees to a task
  • Create custom automation and use templates to improve work efficiency


  • Choose from 15+ ways to view your tasks
  • User-friendly UI and drag-and-drop functionality
  • Ready-to-use and editable templates
  • Access your work from anywhere with the mobile app
  • Consolidate your apps and integrate ClickUp to 1,000+ work tools


  • No Table view in the mobile app


Get started for free with the Free Forever Plan, and paid plans start at $5 per member per month

Available on Windows, Mac, Linux, Web, Android, iOS

4. Spike

Spike as to do list app

Spike is a revolutionary approach to how communication and collaboration happens in 2020 and beyond. By combining email, calendar, notes, tasks and to-dos into a single platform, Spike brings everything you and your team need to get work done, into a single place with a unified feed. Spike’s conversational approach brings together the best of email and messaging in a simple, fast, and secure chat-like format. Spike’s Inbox also includes Group Chats, Voice and Video Calls, Tasks, both person personal and collaborative documents, with seamless sync to all of your devices. Spike is available for Mac, PC, iPhone, Android, and even the web.
Key Features
  • Create, manage and share To Do lists directly from your Inbox
  • Turns your email into a chat-like conversation
  • Eliminates app switching for email, notes, tasks & To Dos
  • Group chats streamline project and team communications
  • Unified Inbox for all personal and work accounts
  • Spike’s advanced features (Groups, Note sharing, collaboration) can be used by people without Spike
  • Snooze and Scheduled Send put the user back in control of their Inbox
  • Unified feed for Email, Notes, and Tasks create a streamlined workflow
  • New approach to an email interface requires some relearning of habits
  • Not available for POP3 accounts
  • Free for personal users (iCloud, Gmail, Yahoo, Outlook, etc)
  • 14 day free trial for Pro and Business accounts. $4/month pro accounts to unlock additional storage and functionality. Business email accounts require a $6/month subscription

5. Friday

The Friday Planner brings your to-do list and schedule into one, central online place. With Friday, you’ll have clarity on what you need to accomplish next. Guess what? You can pull tasks from the task management apps you already use. That way you stay above the project noise and can focus on the individual tasks that need to be done. Everything is right there for the day.

Key features

  • Planner: Combine all of your calendars, integrate your project management software, add your must-do tasks, and know what your day looks like.
  • Chrome Extension: Get your calendar and task list in each new tab, and block distracting sites
  • Automated Work Routines: Customize daily prompts: Reflect on your day, ask questions to your teams, or even provide weekly team updates
  • Power-Ups: Say thanks, track goals, offer ideas for improvement, and connect with icebreaker questions. Power-ups boost your workday to help stay on track–both personally and professionally.


  • Get all your tasks and meetings in one place
  • Receive a daily agenda notification that summarizes the day ahead
  • Block distracting websites with the Chrome extension
  • Block off focus time and go into do-not-disturb mode


  •  Limited integrations


Free to start with the planner, $6 per user on teams, $9 per user for enterprise
Available: Web, mobile-friendly

6. Nifty

miftypm as to do list

Nifty allows you to manage projects and not tools. Stop switching between Chats, Tasks, Docs, Calendar and Meeting tools – you can now bring your team and clients together in one collaborative app. 

Key Features:

  • Milestones (Gantt Chart)
  • Time Tracking
  • Project Portfolios


  • Set goals and timelines 
  • Collaborate on tasks
  • Establish knowledge hub
  • Create docs and wikis
  • Balance workloads


  • None so far


Free for basic and Starter starts at $39/month

 7. Flipsnack

Flipsnack is a popular software for transforming PDFs into stunning page flip publications like magazines, catalogs, brochures, and even planners. With an integrated intuitive online Design Studio, Flipsnack is an online planner maker that makes designing personal planners a fun process. You can start from professionally designed templates or even from scratch, save your designs online or even download them to print on high-quality paper.

Key features:

  • Create personalized planners in no time
  • Professionally designed planner templates
  • Free stickers, icons, and high-quality images.
  • You can add interactive features such as GIFs or videos.


Can create up to 3 custom planners for free. To download as PDF for print, you would have to upgrade to Starter ($32/month or $14/yearly).

8. Chanty

Chanty as to do list app

While it’s not a traditional to-do app, Chanty is a great productivity tool because it lets you communicate and manage tasks at the same time. It has a neat feature that allows you to turn messages into tasks. All of the tasks are stored in a special tab and you can tick them off as you would in a to-do list.

– send and receive team messages
– turn messages into tasks
– tick off and manage tasks from a special tab within the app


  • Intuitive interface
  • Easy to learn and use 
  • Embedded videos
  • Great utility for multiple purposes 
  • Unlimited searchable history 
  • Affordable plans 


  • Still far behind on the integration front
  • Not ideal for large teams 

Cost: Free trial for up to 10 users, paid plans start at $3 per user per month

9. TickTick

online to do list app Tick Tick

Millions of people are using TickTick to capture ideas, organize to-do’s, and accomplish more. In a nutshell, it is a to-do list, checklist, and task manager app which helps you make schedules, manage time, remind about deadlines and organize life at the click of a button.

Key features:

  • Set an instant reminder for all the schedules
  • Share lists, assign tasks to collaborate with colleagues.
  • Constant data backups
  • Receive location-based alerts when on-the-go


  • Smart Task Management Module
  • Easy drag and drop feature
  • User-friendly interface
  • Native time tracking, alongside Pomodoro timer


  • Advanced features only available with paid version
  • Cannot be integrated with other task management software to streamline workflow

Cost: Annual plan for $27.99 (less than $2.4/month)

Available on Web | Android | iOS

10. Trello

Trello to do list software

Trello is one of those rare project management tools that make collaboration easier than ever. You can use this visual list tool to organize grocery lists, personal to-dos, plan your next vacation, and practically anything with Trello.

Key features:

  • Create cards containing checklists, images, attachments, and more
  • Drag and drop cards onto other lists
  • Syncs your cards to your external calendar


  • Easy to use application
  • It’s free! You can use right away after signing up at Trello
  • Flexible Kanban Board
  • Responsive interface
  • Real-time updates are amazingly fast 
  • Inviting and adding new users is easy  


  • No internal task calendar 
  • No progress report
  • Can’t write documents or wiki about boards, only simple description

Cost: Business class plan for $9.99 per user per month

Available on Web | Android | iOS | Windows

Read on: Top 17 Trello Alternatives: List of Project Management & Kanban Software

11. Evernote

Evernote as task list app

If you are unable to keep your notes at one place, Evernote is the right tool for you. It helps you capture and prioritize ideas, projects, and to-do lists, so nothing falls through the cracks. Whether it’s personal moments or big projects, manage them easily with Evernote.

Key features:

  • Plan, keep records and manage projects from any device–even offline
  • Use notebooks, tags, or its powerful search to find everything you need quickly
  • Automatically syncs across your computers and devices


  • Comprehensive task management features
  • Multiple third-party application integrations
  • There’s always a local backup on your device 
  • Tagging and notebook features help to keep things organized
  • Web clipping
  • Storing business cards 


  • Can be overwhelming for starters
  • Not designed for large documents
  • The premium version might be expensive for some users to buy

Cost: Try Business plan for $14.99/user/month

Available on Android | iOS

Further Reading: Evernote Alternatives: 12 Note-Taking Apps You Should Be Using Today

12. Remember The Milk

Remember The Milk is a popular online to-do list

Remember The Milk is a popular online to-do list and task management app that’s everywhere you are: from your phone, to the web, to your Google apps, and more.

Key features:

  • Enter your task’s properties in one line, including due date, priority, repeat, tags, and more
  • Attach existing files from your Dropbox or Google Drive account to your tasks
  • Get reminded by email, text, IM, Twitter, and mobile apps


  • Quick to-do list management
  • Clutter-free interface 
  • Powerful third-party integrations
  • Multi-platform friendly application
  • Ability to sync tasks from other apps like Evernote, IFTT, Zapier and others is great


  • No advanced team collaboration features
  • You need to upgrade to get the most functionality 
  • Task lists can feel cluttered at times

Cost: Pro version for $39.99 per year

Available on Web | Android | iOS | Apple Watch

13. Google Keep

Google Keep as note-taking app

It is a note-taking app that quickly captures what’s on your mind and gives you a reminder later at the right place or time. It can also speak a voice memo on the go and have it automatically transcribed. Keep offers a variety of tools for taking notes, including text, lists, images, and audio.

Key features:

  • Supports photo notes, voice notes, and checklists
  • The web app is fast, minimal, and functional
  • Everything you store will be available in Drive within seconds


  • Simple to-do list management
  • Voice command support
  • Fast and simple note taker
  • Free of cost
  • User-friendly interface 


  • Does not have text formatting tools
  • No note-sharing option
  • Rich texts are not supported

Cost: Free

Available on Web | Android | iOS | Chrome

14. ToodleDo

ToodleDo as to do list productivity app

Toodledo is an incredibly powerful tool to increase your productivity and organize your life. It acts as a centralized place for online to-do lists, task management, note-taking and more. Already being used by over 1.8 million people, ToodleDo is known for its intuitiveness and rich features.

Key features:

  • Make custom to-do lists
  • Create structured outlines
  • Collaborate seamlessly with friends, family, and coworkers
  • Synced across all your devices


  • Elaborate task management
  • Habits tracking 
  • Built-in time tracking
  • Offers a robust free version
  • Cross-platform support 


  • Mobile app needs improvement
  • No dedicated issues management schedule
  • Only paid users can use collaboration features

Cost: Gold plan for $7.49 per month billed annually

Available on Web | Android | iOS

15. OmniFocus

OmniFocus is one of the best to-do list tools for Mac, iPad, and iPhone

OmniFocus is one of the best to-do list tools for Mac, iPad, and iPhone that organizes all your tasks in the most efficient way.

Key features:

  • Add actions so that you never forget anything
  • Add tags for things like location, people, energy level, and priority
  • Review your projects and actions from time to time so you can stay on track
  • Your data is the same on all your devices


  • Engaging user interface
  • Powerful GTD features
  • Calendar integration
  • Location-based alerts
  • You can hide projects to reduce distractions


  • Steep learning curve
  • Only for iOS and Mac users
  • Costly as compared to other to-do list apps 

Cost: Standard plan for $39.99

Available on MacOS | iOS

16. Any.do

Any.do as best to do list app

Any.do is an award-winning app used by millions of people to stay organized and get more done. The to-do list app is simple and flexible to use. You can set reminders to make sure important things don’t slip away. With powerful one-time, recurring and location-based reminders, you can be sure critical things don’t get forgotten.

Key features:

  • Create and organize tasks, lists, and reminders in one app
  • Syncs seamlessly across all of your devices
  • Add smart reminders


  • Easy to use
  • Great functionality
  • Recurring task management
  • Built-in Calendar app for syncing tasks
  • Availability on multiple platforms


  • Lack of advanced reporting functionality
  • Many useful features can only be used in paid plan
  • Only good for basic tasks 

Cost: Get Premium plan for $2.99/month (billed annually)

Available on Android| MacOS | iOS | Web | Apple Watch

17. 2Do


2Do is a powerful task manager that is designed to meet your need for speed. It can be a simple to-do list helping you in staying on top of your daily chores or a full-featured tool for heavy taskers. It houses an incredibly powerful engine and can be as fierce as your workflow.

Key features:

  • Full-fledged task-editor
  • Group related tasks together and apply sorting, search filters, and focus filters
  • Multi-platform synchronization
  • Lock-out individual lists with a single click


  • Ideal for GTD teams
  • Smart Lists
  • Advanced search options
  • Location-based reminders 
  • Notification center widget 


  • Cannot assign tasks to multiple assignees
  • No time tracking 
  • File attachment capability is limited

Cost: 2Do iOS costs $14.99
Available on Android| MacOS | iOS

18. MiniNote

MiniNote for Mac

MiniNote is a beautiful note-taking app that features real-time syncing between its iPhone, iPad, Mac, and Windows 8 apps. It is often touted as Evernote’s biggest competitor that makes note-taking easier and smarter.

Key features:

  • Friendly and usable interface
  • Easy to setup
  • Quick note-sharing with others
  • Can be exported as TXT or RTF files
  • Keyboard shortcuts are available for Mac power-users.


  • Stable
  • User friendly
  • Syncs fast on all devices


  • Limited features

Cost: Can be quoted on website
Available on MacOS | iOS

19. Simplenote


It is one of the best task management software and to-do list apps for task management. As the name suggests, it is one of the simplest and easiest note-taking app designed for users. It is light, clean, and free.

Key features:

  • Your notes stay updated across all your devices
  • Find notes quickly with instant searching and simple tags
  • Share a list, post some instructions, or publish your notes online
  • Write, preview, and publish your notes in Markdown format


  • Simple user interface for minimalists
  • Supports Markdown format
  • Useful sharing and search option
  • You can record virtually unlimited number of textual notes
  • Cross-device synchronization


  •  Not very configurable rich text format
  • Doesn’t support uploads and multimedia
  • No option to create folders

Cost: Basic version free

Available on MacOS | iOS | Android | Windows | Linux

20. DropTask (Ayoa)

DropTask (Ayoa) is a visual task management software

DropTask (Ayoa) is a visual task management software that helps you manage projects, tasks, and to-dos individually or as part of a team. Organize your tasks and bring your projects to life using a range of unique and powerful views. DropTask’s flexible workspaces help you get more out of your day, whatever your style

Key features:

  • Prioritize your to-dos by scheduling tasks for Now, Next or Soon
  • You can add details and create sub-tasks
  • Edit a task’s Status or mark its Importance with a universal red flag
  • Set Due dates for each task will keep you on track so you can manage your time effectively
  • Automatically sync your DropTask projects with your Google Calendar account


  • Enables visual project and task management
  • Superb interface
  • Cross-device synchronization
  • The auto-layout 


  • Missing reporting feature
  • No extensive third-party integrations

Cost: DropTask Business for $10/month

Available on MacOS | iOS | Android | Web

21. Microsoft OneNote

OneNote is a digital note-taking app that has made notebook organizer tools even better and stronger. It’s biggest strengths is the ease in navigation it offers to its users – you’ll always find your notes right where you left them. As an effective to-do list app, OneNote lets you gather your thoughts, organize, share and collaborate over them.

Key features:

  • You can divide into sections and pages in Notebooks
  • Revise your notes with type, highlighting, or ink annotations
  • Highlight can’t-miss notes with Important and To-Do tags
  • Record audio notes, insert online videos, and add files
  • Share notebooks with coworkers, friends, and family.


  • Improves workflow and daily organization
  • Improves transparency
  • Easy access
  • Automatically saves, no data lost
  • Flexibility


  • Newcomers may find it complex
  • Doesn’t have integration with Google calendar and Gdrive

Cost: Can be requested on the website

Available on MacOS | iOS | Android | Web

22. TexuDeux

TexuDeux is a dedicated to-do list app with minimalist design and easy to use interface. The app is perfect for organizing everyday tasks and allows users to check off the completed tasks with a single click. The ability to automatically roll over the unfinished tasks to the next day makes TeuxDeux one of the best to-do list apps.

Key features:

  • Make important words bold and add clickable links
  • Recurring to-dos ensure that you never skip your everyday tasks 
  • Easy to download to-do lists at any time


  • Text formatting toolset available
  • Recurring to-dos management with task roll-over functionality
  • The free trial users can download their data anytime if they decide not to use it when the trial ends
  • A user-friendly interface makes the tool easy to use 


  • Offers a fewer number of features as compared to other similar tools
  • Built-in time tracking module not available
  • Team collaboration features are limited

Cost: Skeptic plan available for $3/user/month

Available on Web | iOS

23. Checklist

Checklist is yet another popular to-do tool and is also among the best to-do list apps suitable for both personal and professional use. The app offers several checklist templates ranging from personal hygiene to marketing automation to-do lists. Checklist aims to improve the productivity of users by allowing them to share their workloads with others.

Key features:

  • Break big tasks into an unlimited number of subtasks 
  • Jot down important information related to tasks using built-in notes
  • Due dates and reminders ensure you always keep yourself on track
  • Cloud sync allows users to back up and access to-do lists from different devices


  • A wide range of built-in templates
  • Smart checklists management features
  • Even free version offers a lot of features
  • Cross-platform support is available


  • No Gantt charts
  • No time tracking system
  • Kanban view only available with Enterprise plan 

Cost: Pro plan available for $5.95/user/month

Available on Web | Android | iOS | Kindle

“Use ProofHub for home, work, and everything in between. Sign up now 

24. nTask

nTask is one of the most popular to-do list apps today that can be used easily by both individuals and teams. Users can create tasks and subtasks, and schedule them as one-time or repetitive tasks. You can use checklists to list down things to be done as well as organize, prioritize tasks, and monitor task status. 

Key Features: 

  • Robust task management
  • Smart project management 
  • Online meeting software
  • Two-Factor Authentication for extensive security
  • Online time tracking and employee timesheets 
  • Issue management module
  • Risk management module


  • Timesheets management for time tracking 
  • Comprehensive meeting management module
  • Set repeat tasks
  • To-do list progress bar
  • Easy to navigate tool for project management 


  • No team chat functionality
  • Missing customization and formatting options
  • No templates to get you started 

Cost: Basic version free, paid plan starts at $2.99 per month, per user

Available on iOS, Android, and Web 

25. Keep & Share

Keep & Share is one of the most simple and easy-to-use to-do list apps as it boasts extensive and practical features. It is the easiest and most customizable calendar that you can access anywhere, anytime. You can use text, images, and files to plan your day on the calendar. Selective sharing is a great feature so your plans are only visible to people you want.

Key Features:


  • Free lifetime version
  • Recurring events management
  • Easy sharing of the personal calendar
  • Extensive calendar management features


  • No issue tracking 
  • Missing time tracking feature
  • Lack of dedicated subtask management

Cost:  Basic plan is free for a single user, paid plan starts at $9 per user, per month

Mobile apps for iOS and Android

26. Notion.so

Notion is an all-in-one platform for maintaining a record of all your vital documents and organizing your to-do lists. This application eliminates the need to juggle multiple applications to keep track of things. Users can use its flexible interface for creating to-do lists, taking notes, and managing spreadsheets and databases. 

Key Features:

  • Drag and drop functionality
  • Calendar and list view of tasks
  • Third-party application integrations
  • Kanban boards for task and project management
  • Customizable dashboard


  • Easy checklists management
  • Cross-platform support
  • Can be used across different devices
  • Has a suite of features
  • Offers a free trial


  • Takes time to set up and mobile app needs improvement
  • No real-time chat functionality
  • Notification not reliable

Cost: Free plan available, paid plan starts at $4 per user, per month

Available on Windows, iOS, Android

27. Antnotes 

Antnotes is for users who enjoy making colorful and fun sticky notes. This application is considered especially useful for reminders and staying productive. You can enjoy using Antnotes for free even with its basic features. Users can easily search and archive notes as it does not delete closed notes. It is shareable, which means you can work with up to six members. 

Key Features:

  • Customizable, on-screen sticky notes
  • Search and Archive
  • Family sharing set up for up to 6 members
  • Option to drag text and files to the note 
  • Standard rich text editing features including bold, italic and underline


  • Just download it, run and use
  • Import and export notes manually via the File menu
  • Has a lot of customizable options
  • You can attach apps to specific applications 


  • Mobile app not available
  • No Calendar view
  • No time tracking

Cost: Basic note-taking plan is for Free

Available on iOS only

28. Casual.pm


Casual is primarily a project management tool, but comprises features quite similar to that of a to-do list app. This application makes work casual and burden rather than overwhelming and burdening users with heavy modules and complex features. Visual representations and flowcharts help users to track the project progress and who’s doing what. 

Key Features: 

  • Team notifications to stay updated
  • Automatic backup and SSL security
  • Messaging and file sharing 
  • Summary reports
  • Lists and flowcharts for task management
  • Summary reports getting a quick glance at project performance


  • The visual organization of tasks
  • Free project templates and samples
  • Intuitive user interface
  • Excellent customer support
  • Every person gets the predefined task list in order of execution.


  • No free version
  • Might not be suitable for complex projects

Cost: Paid plan starts at $7 per month for up to 2 users

Available on Windows, iOS, Android 

29. Bear 

Bear is a wonderfully designed tool that offers a range of brilliant features for users who like to get things done right the first time. This app allows you to write almost entire articles in notes with suitable formatting and styling. Moreover, you can set word count. Users can also convert notes to Word of PDF files. 

Key Features: 

  • Packed with beautiful themes and typography
  • Encrypt individual notes to keep them safe
  • Custom markup shortcuts
  • Multiple export options
  • Smart data recognition
  • Rich previews


  • Awesome user interface
  • Notes linking functionality
  • Unique hashtag categorization system
  • Ability to tag notes


  • Only iOS and Mac compatible
  • Note linking process is little clunky
  • Very limited features in the basic version

Cost: $1.49 monthly (one-week free trial), $14.99 annually (one-month free trial)

Available on iOS only

30. Quire 

Quire is an online project and task management software

Quire is an online project and task management software that allows users to streamline their to-dos visually. You can arrange, prioritize, and focus on the tasks that matter most to you with Kanban boards. The overall user interface of the software is lined up with some excellent tools, shortcuts, and minimalistic design. 

Key Features: 

  • Real-time updates
  • Manage and monitor tasks with individual view across all projects
  • Customize templates as per your requirements
  • Visual management of projects 
  • Share files, import and export documents, and integrate 3rd party apps through API 


  • Simplifies task management
  • You can always keep track of tasks and projects
  • Gives managers the ultimate control over team’s performance
  • Allows you to invite external collaborators
  • Very intuitive and can be customized by every user


  • Can be confusing for some users
  • Has no templates
  • Very basic task software

cost:  Free until the first half of the Year 2020 – According to Quire Officials 

Available on iOS, Android, and Web

31. Todoist

online to do list app todoist

With so much going around, Todoist lets you keep track of everything in one place, so you can get it all done and enjoy more peace of mind along the way. The online to-do list app has grown in popularity over the years and is helping over 10 million people to be in control of their lives.

Key features:

  • Create, organize, and prioritize tasks
  • Label tasks, add due dates, and color-code
  • Email notifications and SMS reminders


  • A huge library of project templates to get started
  • Free version available
  • Powerful third-party application integrations 
  • Excellent features
  • Cross-platform support
  • Minimalist User Interface


  • A few useful features not available to users in free version
  • Time tracking system is missing
  • Lack of advanced project tracking features

Cost: Free for Basic and Premium ($29 per year) plans.

Available on Android | iOS | Chrome

Read more: Todoist Alternatives: 13 Best Solutions Offered by Competitors

32. Google Tasks

Google Tasks as to do list tool

Google Tasks is the latest product by the tech giant Google that comes fully integrated with other services by Google such as Gmail, Google Calendar and others.

Key features:

  • Create and organize to-dos
  • Organize tasks into lists.
  • Drag-and-drop tasks to organize
  • Drag Gmail emails into Google Tasks to schedule them


  • Excellent for basic to-do list management
  • Completely free tool
  • Simple User Interface 
  • Best Google Calendar view
  • “Clear Completed Tasks” button
  • Subtasks


  • Team collaboration features missing
  • No recurring tasks
  • No organization

Cost: Free

Available on Android | iOS | Chrome

33. Habitica

Habitica is a habit-building app

Habitica is a habit-building app that motivates you to achieve your goals. Whether it’s about completing a particular task or reminding yourself to go to a gym, the app treats your real-life like a game and helps you become healthy, productive, and smart.

Key features:

  • Track and manage habits, daily goals, and to-do lists
  • Easy to keep track of your progress as you tackle your toughest tasks
  • Customize Habitica to fit your personal goals


  • Gamifies the process to motivate 
  • Simple, but interesting user interface


  • Occasional bugs and laginess
  • No native time tracking available
  • Offers fewer features for elaborate task management

Cost: Free
Available on Android | iOS

34. GanttPro

Gantt Pro to do list application

GanttPRO offers an efficient way to work with tasks. Based on the Gantt chart approach, this project planning tool allows dividing tasks into an endless number of groups of tasks, subtasks, and sibling tasks. Each assignment is accompanied by start and end dates, statuses, priorities, duration and estimation time, cost, and some more powerful options what makes a to-do list management a breeze. Thanks to an intuitive visualization on a Gantt chart timeline, you will never lose a detail about your tasks.

Key features:

  • Ways to display tasks: the Gantt chart view, the Board view, the “My task” dashboard.
  • Notifications about start dates, and deadlines.
  • Very intuitive interface with the nice UX/UI design.
  • Task assignment to team members and virtual resources.
  • Team collaboration: comments, attachments, mentions.
  • Time log for tasks.


  • Time Management
  • Easy visualization 
  • User-friendly interface
  • Managing teams and ensuring clarity of tasks allocated
  • Resource management


  • The trial-time is too short
  • Can become too complex for larger projects

Cost: Individual plan starts at $15 per user per month billed annually.

What makes a great to-do list app?

A good to-do list can be a control room that makes it possible to keep away chaos. But it is important to know what makes a great to-do list app because that will help you find the right app. 

The best to-do list apps need not be complicated. It should have the following features:

  • Make it quick to organize tasks. 
  • Multiple ways to organize tasks: Tags, lists, projects, and due dates.
  • Notifies you about self-imposed deadlines. 
  • Offer clean user interfaces so you can do what you are supposed to be doing.
  • Assign tasks to multiple people for a clear distribution of responsibilities. 
  • Sync between every platform you use. 
  • Connected to a timer to track time and save in timesheets. 
  • Allow adding subtasks to existing tasks. 

What to look for in a to-do list app?

To know what makes a good to-do app and what you should look for in a to-do app is a different scenario. There are a few qualities I look for in a good to-do list. 

If you are a beginner, the first thing that you make sure is the way it looks. Why? Well, its because you’ll probably won’t be able to get stuff done in order if you can’t understand the placement of tasks and can’t stand how the list looks. Choose an app that has a simple, navigable interface.

Second, if you look for to-do apps with a range of tools for organizing your tasks you’ll be having better control over your projects. For instance, the to-do app I use lets me sort my work tasks from my personal tasks or know which ones are overdue. I am able to see my tasks according to the deadline and set priorities to complete first what needs to be done. Your to-do app should offer capabilities like tags, lists, due dates, and reminders to spend more time accomplishing tasks.

Third, always go for the app that lets you make your to-do list collaborative. That means you’ll be able to assign tasks to make the workload seem more manageable and create sub-tasks as well. 

Nevertheless, having a to-do list can actually produce sufficient force to get you started with your daily tasks. With to-do apps, people keep track of tasks that need to get done or when you’ve got hundreds of tasks to get done. 

Feel like having too much to do but not enough time? Try ProofHub to manage an overwhelming workload. 

Why do you need to get a to-do list app?

We all have those when we have millions of things to do, small and big tasks, and we have no idea how we’ll get it done. The to-do list app comes for the rescue. I made to-do lists mostly and I can say that when I am the most productive, I’m following a to-do list. The to-do list is invaluable. Here are the top five benefits of using them.

  1. Helps you get organized

Organizing your tasks can make everything more manageable. When you’ve got several projects running, you are likely to lose track of what needs to be done at certain times. The to-do list apps will help you get organized with a great to-do list app as you set an outline of completed and uncompleted tasks and ensure that nothing gets left undone.

  1. Helps you keep track of your life

An overwhelming to-do list can make you overwhelmed. The to-do apps are helpful to keep the commitments at work and with families, to keep things organized in a way that it doesn’t mess up your time for your family. 

  1. Keeps you motivated

The to-do lists are a useful motivational tool to clarify the project goals. Having goals is a great step to success but taking steps to accomplish that goal can help clarify your thoughts.

  1. Improves your memory

Keeping a to-do list can keep a record of things you need to do and you can effortlessly keep space for other equally important thoughts. It makes it easier to remember stuff.

  1. Makes you feel you have less work

70 percent of the workload you feel is the one due to procrastination. It keeps on building up. But with a to-do-list, you get so much done in an organized way as you can tick off all your accomplishments and you need to deal with is today’s work only. 


These are the best picks for the best to-do list apps and task management software. Give them a spin with their free trials and select the best to-do list app to stay organized in 2023.

 Vartika Kashyap
Vartika Kashyap

Vartika Kashyap is the Chief Marketing Officer at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.

So, let’s start delivering projects!

  • No installation
  • No credit card
  • No chaos