Summary
|
No more deadline chasing. Only clean, organized, timely work. Start planning with ProofHub
Living life by a calendar makes you work less, achieve more. I’ve hand-picked the best calendar apps for this very purpose. And if you feel that following a calendar is too mechanical, you’re not alone!
Marlyn Munroe once said,
I’ve been on a calendar, but I’ve never been on time.
If you can’t help but relate with Marlyn, you might want to try out a smart calendar app that helps you get time-efficient.
In 2021, as routines shift back to normal and work moves out of the home, the need to fix upended workdays is deeply felt.
Luckily, the best calendar apps in 2023 don’t just track dates but help you streamline your entire lifestyle. They help you proactively manage the loose ends in your schedule, replacing them with productive habits.
A respite for everyone who wants 2023 to look more organized.
I understand that not everyone uses their calendar for the same thing. Not everyone is marking their friends’ birthdays or crossing-off days leading to a sacrosanct MBA exam.
You could be using your calendar for any of the following activities.
- For managing project (software, marketing, etc) timelines at your company or startup 🚀
- Keeping track of your events and activities 🏃
- Simplifying meetings with automated scheduling 😎
- Boosting personal productivity 💪
- Organizing professional work 🤓
- Collaborating with your friends or co-workers 👤👥
- One of the Best Calendar Apps for Android Users 👀
- One of the Best Calendar Apps for iOS Users 🍎
So, let’s find the most suitable calendar app for you, one that solves your timing, productivity, or forgetfulness issues comprehensively. Here’s a list of some useful calendar apps that cater to your specific needs appropriately.
Just to be on the same page, let’s first discover what makes a calendar app truly great.
Table of Contents
- 18 Best Calendar Apps in 2023 That Go Beyond Tracking Dates
- 1. ProofHub
- 2. Google Calendar
- 3. Calendly
- 4. Any.do
- 5. Woven
- 6. Time Tree
- 07. Calendar.com
- 8. Apple Calendar
- 9. Microsoft Outlook Calendar
- 10. Zoho Calendar
- 11. CloudCal
- 12. SavvyCal
- 13. Business Calendar 2
- 14. Todoist
- 15. Digical
- 16. 24me
- 17. Timepage
- 18. Fantastical
- What makes a great calendar app?
- What is The Right Calendar App for You?
- Conclusion
- FAQ
- What is the best calendar app?
- Which project management tool offers an inbuilt Scheduling Calendar?
- What features should you look for in a Calendar app?
- What makes a great online calendar or app?
- Which online calendar app is best?
- What is the easiest calendar app?
- What is the best free shared calendar app?
- Is there a better calendar than Google?
18 Best Calendar Apps in 2023 That Go Beyond Tracking Dates
1. ProofHub
| The ultimate calendar app that merges with your existing calendars and lets you see all calendar data across all projects at one place. 🚀 |
ProofHub ranks among the best calendar apps for productivity, especially in a team environment. It makes the manager’s task a lot easier as they get a single-window view of important things such as tasks for the week, upcoming milestones, and who is working on what.
Using this tidy calendar view, managers can make clear plans and always stay on top of work allocation in their projects. An approaching deadline doesn’t come as a shock in the 11th hour and the workday is neatly laid out for all the team members.
Quite honestly, the calendar is one of the many apps that ProofHub offers. It’s like a cockpit for managers with several beaming buttons for absolute control over the project. Calendar being the flight plan mechanism.
Top 3 Features of ProofHub
- Project Timeline Planning – The calendar easily accommodates your entire project timeline. Managers can add milestones for important deadlines, view the timelines of individual tasks being done by the team, and have a bird’s eye view of project progress.
This not only lends a structure to the project plan but makes it easier to comprehend bite-sized details. You’re less likely to misplace tasks or lose track of deadlines.
- Calendar Automation – You can automate repetitive tasks. No need to create a new one every day, asking team members to share reports or schedule the same meeting manually, each Thursday.
The automated reminders feature prompts you whenever a deadline is fast approaching. For managers and project leads, it reduces last-minute anxiety.
- Integrated Management Tools – To make the manager’s life easier, ProofHub offers several project management tools intertwined with the calendar.
In essence, the task deadlines, the weekly sprints, and 3-month marketing plans – all require a clean calendar view. While you make elaborate plans for the project, you can side-by-side manage project communication and information sharing.
Having it all in one, neat place only makes management less tiring.
ProofHub pros
- Users can keep events, tasks, and milestones organized at one place, and see call calendar data across all projects at one place
- Users can set automatic reminders for events and milestones, recurring events and tasks, and have greater control over their schedules
- Users can select from daily, weekly, or monthly view
- Excellent customer support team
ProofHub cons:
- Users cannot view their personal calendar as the calendar view is common across the organization
ProofHub Pricing:
ProofHub offers fixed-rate pricing plans to users without any restrictions on the number of users.
Essential plan ($45/month when billed annually)
- 40 projects, unlimited users
- 15GB storage
- Custom fields
- Integrations
- Proofing and file approval
- Files and documents
- Chat
- File versioning
Ultimate Control plan ($89/month when billed annually)
- Unlimited projects, unlimited users
- 100GB storage
- Workflows
- Custom roles
- Priority support
- White labeling
- IP restrictions
- Detailed activity logs
- API access
- Project manager
Platform of App: Web application, iOS and Android
Customer ratings:
Capterra and G2 Rating:
Capterra: 4.5/5 stars
G2: 4.5/5 stars
Ideal for: Project teams and businesses of any size
Making plans is easy, sticking to them is hard. Switch to ProofHub to stay always on track! Tell Me More >
2. Google Calendar
| For keeping track of your events and activities 🏃 |
Google Calendar is a market leader for personal and professional planning with cross-platform availability. The app works seamlessly on the web and mobile platforms, letting you migrate your events data anywhere you’d like.
If you’re signing up for a LinkedIn webinar or scheduling a client meet, Google Calendar is the first thing that comes to mind. It has a wide library of integrations and the super useful functionality of creating multiple color-coded calendars in a single place.
Top 3 Features of Google Calendar
- Easy Integration – Sync your events with hundreds of popular productivity apps such as ProofHub, Trello, and Zapier. Even if your desired integration is not available, all the calendars can be easily exported in the form of iCal files.
- Shared Calendars – Calendars can be shared with other users or made public for sharing events easily, which makes collaborative planning a breeze.
- Calendar API – Google Calendar comes with a robust API for building custom solutions and apps that can freely port data from your Google account. It’s great if you need to extend the capabilities of the calendar.
Google Calendar pros:
- Lightweight, responsive design
- Easy to organize multiple calendars
- Offers a lot for free
Google Calendar cons:
- Lesser number of advanced features
- Weekly view can get cluttered
Google Calendar Pricing:
Google Calendar is free to use. If you’re using Google Workspace, an upgraded version of Google Calendar is available as a part of the paid plan.
Platform of App: Web application, iOS, Android
Customer ratings:
Capterra and G2 Rating:
Capterra: 4.7/5 stars
G2: 4.7/5 stars
Ideal for: Personal use, work, and business
3. Calendly
| Simplifying meetings with automated scheduling 😎 |
Calendly is a solution for taking the uncertainty and complexity out of meeting schedules. Especially when the meeting time hasn’t been mutually decided. It helps your invitees to pick a time that is comfy with you and block the calendar without your manual intervention.
If you’re in a business where tons of meetings are scheduled each day, Calendly can help you streamline and allocate time automatically. Everyone from Sales to HR can use it to reduce scheduling friction. It works as a SaaS app, available on the web and as a chrome extension.
Top 3 Features of Calendly
- Multiple Scheduling Configurations – You can distribute all the meetings for the day in a Round Robin fashion or let the invitees pick an available time slot.
- Customized Invitation Pages – You can customize the invitation page with your branding assets to build a uniform and impressionable experience for your invitees.
- Timezones – The tool automatically manages the time zone differences when meetings are scheduled between international parties.
Calendly pros:
- Over 100 native integrations are available
- Ease of usage, intuitive interface
- The free version offers impressive functionality
Calendly cons:
- Limited customization options
- Expensive per-user pricing plans can make it costly for large-sized teams
Calendly Pricing:
Calendly costs $12 per user per month (billed annually) for 6 calendars per user. There is a free plan also available.
Platform of App: Web application, iOS, Android
Customer ratings:
Capterra and G2 Rating:
Capterra: 4.7/5 stars
G2: 4.7/5 stars
Ideal for: Individuals and teams
4. Any.do
| For boosting personal productivity 💪 |
If you want to mend your procrastination habits or battle forgetfulness, Any.do provides Task list, Calendar and Grocery list features that will help you plan your “doables” conveniently. The app doesn’t only look great, it has been designed intelligently with Natural Language Processing capabilities to help make user experience top-notch.
If you’re a fan of the Apple Calendar, this app offers a definite upgrade with similar but refined features. The calendar, in specific, is capable of incorporating location, notes, photos, and users that let you conjure detailed plans. You also get the option of keeping an aesthetic widget right on the home screen of your mobile device.
Top 3 Features of Any.do
- Fluid Interface – The app’s interface focuses on usability and agility. You can quickly create new events or cross off tasks without moving your fingers much. The color scheme and UI elements culminate into a beautiful interface for the user.
- Intelligent Design – The app is loaded with NLP capabilities that pick up programming clues from plain English sentences. Typing “Make a reminder for 2 pm next Tuesday” will automatically create a reminder for the said date and time.
- Rich Data Collection – Each task, calendar entry, and grocery list offers a wide range of data input options. You can create tags, groups, lists, timers, alarm bells, and so much more, to keep your plans super comprehensive.
Any.do pros:
- User-friendly, beautiful interface
- Excellent software for project management and keeping up with your daily scheduling
Any.do cons:
- Limits your planning to just seven days
- Free version has limited functionality
Any.do Pricing:
Any.do is free to use for the basic version. The premium version costs $2.99 per month when billed annually.
Platform of App: Web application, iOS, Android, Mac
Customer ratings:
Capterra and G2 Rating:
Capterra: 4.4/5 stars
G2: 4.1/5 stars
Ideal for: Work teams and individuals
5. Woven
| For organizing professional work 🤓 |
Woven is one of the best calendar apps when it comes to decluttering your meetings, downtime, and productivity hours. It helps you figure out what is the best time to hold a meeting, invite participants automatically and keep a track of your overall time spending habits throughout the day.
The most interesting feature of Woven is Time Analytics, which reports on the various activities you’ve spent your time on. You may end up realizing that you’re giving too much time to meetings and too little to your core work. Which is one thing every busy professional need to figure out at the earliest.
Top 3 Features of Woven
- Scheduling Templates – Make pre-configured templates that contain information about the ways (time, location, participants, etc) by which you want the meeting to be scheduled.
- Meeting Availability Determination – Woven helps you figure the best meeting time availability by analyzing the schedules of your meeting participants. You can also poll them individually to reach a common time window when everyone is available for the meet.
- Time Analysis – You can gain insights into how much time you’re giving to meetings, core work, and other tasks. At the end of the week, this data can help you optimize your scheduling habits, leading to better productivity.
Woven pros:
- Minimalist, easy to understand design
- Loaded with scheduling and planning tools
- Good customer service
Woven cons:
- Laggy desktop application
- Onboarding not intuitive
Woven Pricing:
Woven has a basic plan (limited features) that begins after 21 days of free full-feature trial. The Premium plan costs $7 per month.
Platform of App: Web application, iOS, Android
Customer ratings:
Capterra and G2 Rating:
Capterra: 4.9/5 stars
G2: 4.8/5 stars
Ideal for: Personal use, work, and business
6. Time Tree
| For collaborating with your friends or co-workers 👤👥 |
If you’re a group planner and find it hard to get everyone to stick to plans, Time Tree can help you do so. The app features a shared calendar that accommodates your contacts as collaborators. All the events you create auto-populate in your collaborators’ calendars. They receive notifications about all the updates added to the event.
To enhance multi-user collaboration, it also features internal chat, event Notes, and Memos. Users can go back and forth in the chatbox to finalize event details and keep track as the plan evolves. Additional features such as location, timeline, and live event updates, make this app a must-try for group events.
Top 3 Features of Time Tree
- Shared Calendar – Users can share their calendars with their friends or co-workers and create group events that help keep the collaborators on the same page.
- Shareable Memos and Lists – Share event Memos or create To-do lists with the event collaborators. This helps add more context to the events while ensuring that everyone is well-informed about the event plan.
- Live Event Updates – All the users are instantly alerted when a collaborator joins the event, makes a Memo, or leaves a group message. Live event updates prove useful in keeping the plan on track as new updates come in.
TimeTree pros:
- Users can share their calendar with others, which keeps scheduling conflicts to minimum.
- Memos help you record your objectives and share them with others.
TimeTree cons:
- Support is hard to reach.
- Users must use the app actively to sync calendars.
Time Tree Pricing:
Surprisingly, the Time Tree app is totally free to use on mobile and web platforms.
Platform of App: Web application
Customer ratings:
Capterra and G2 Rating:
Capterra: NA
G2: NA
Ideal for: Individuals
07. Calendar.com
| One of the best calendar software for scheduling appointments on your calendar. |
Calendar.com is one of the best team and work calendar apps you can use today. This app helps you bring productive changes to your personal as well as professional life. Calendar organizes all your calendars (personal, work, etc.) into a dashboard where you can easily visualize all your schedules, tasks and events. Users can view a single calendar or multiple calendars at once. Calendar is one of the best calendar planner apps in 2023 that finds available time slots for you when you need to schedule a meeting. The app is for any individual or team looking to ace time management in managing different time schedules online.
Top 3 Features of Calendar
- Calendar analytics. With Calendar analytics, users can see exactly how much time they are investing on different activities. You can use this data to analyze where all your valuable time is going in a day and whether it could be better utilized.
- Team scheduling. Calendar eliminates messy, back-and-forth emails between team members through automatic syncing scheduling and fair lead distribution.
- Unified online calendar. The app utilizes artificial intelligence and machine learning to create a unique scheduling experience tailored to you. You get one-click scheduling, time zone recognition, and easy multi-person scheduling.
Calendar.com pros:
- Offers a good number of features
- Visually appealing and smooth interface
- 24/7 Help Center access
Calendar.com cons:
- Steep learning curve
- Integrations could be better
Calendar.com Pricing:
The Pro plan is priced at $8 per user, per month when billed annually.
Platform of app: Android and iOS
Customer ratings:
Capterra and G2 Rating:
Capterra: 5/5
G2: 4.7/5
Ideal for: Individuals, teams, businesses
8. Apple Calendar
Image credit: Apple
| Personal best calendar app made by Apple |
Apple Calendar, also known as iCal, is a productivity app that you would want to use for keeping record of your meetings, deadlines, and family events. This app is an inbuilt and pre-installed feature on every iOS and macOS device. Now, you have to have an Apple device to use this calendar app. Apple’s designers have made a very neat and fast application, which can help users cover most of their scheduling needs and fast event set up. However, it can be said that Apple Calendar is not designed for catering to more complex scheduling requirements.
Top 3 Features of Apple Calendar
- Multiple accounts, one calendar.
- Separate calendars for different areas of your life.
- Calendar invitations
Apple Calendar pros:
- Lightweight and fast
- Free
- Integrates smoothly with Apple’s operating system
Apple calendar cons:
- Lack of advanced features
- Good only for basic scheduling
Apple Calendar Pricing:
Free
Platform of app: All Apple devices
Customer ratings:
Capterra and G2 Rating:
Capterra: 4.6/5
G2: 4/5
Ideal for: Personal use
9. Microsoft Outlook Calendar
| Widely used work calendar app for maintaining and scheduling meetings, activities, events, and tasks. |
Strong Google calendar alternative, Microsoft Outlook calendar was originally designed for large organizations, but over the years it has evolved into a highly useful product for the average user. The tool combines as a calendar and scheduling application for tracking personal and work-related activities. Users can organize their daily, weekly, and monthly calendars in a single place, which gives them a complete overview of all their schedules. Its shared calendar feature allows users to access others’ calendars and even set up their schedules.
Top 3 Features of Outlook Calendar:
- Email and Calendar together in one place allow users to stay updated on all their messages and events
- Users can view multiple calendar at the same time
- You can chat in real time with Skype – right from your inbox
Outlook Calendar pros:
- Familiar, intuitive design
- Helps you set different locations to help track your time more efficiently
- Free to use, unless you upgrade to a subscription model
Outlook Calendar cons:
- Lacks customization options
- Users need to stay connected to internet to use this calendar tracker app
Outlook calendar pricing:
The Outlook premium plan for home users is called Microsoft 365 Personal, and it costs $69.99 a year, or $6.99 per month.
Platform of app: Web-based, iOS and Android
Customer ratings:
Capterra and G2 Rating:
Capterra: 4.6/5
G2: 4.4/5
Ideal for: Individuals, teams, and businesses
“ProofHub makes your scheduling simple and stress-free. Track your calendar on any device, from any location! Book your demo now!”
10. Zoho Calendar
| An online business calendar that makes scheduling easy for you |
Zoho Calendar is a popular online business calendar and efficient time management app that enables users to schedule their events in a simple and hassle-free way. The best thing about this calendar app is that it combines scheduling and collaboration, which means you can keep track of all your important events as well as collaborate with others. Users can manage their events better by categorizing them into personal or work calendars. Your calendar embedded on your website makes it easy for others to request appointments with a single click.
Top 3 Features Of Zoho Calendar are:
- Event scheduling allows users to confirm the availability of attendees before scheduling a meeting
- Appointment scheduling allows users to personalize their appointment request forms before publishing them online.
- Customize and embed your calendar publicly on webpages, which allows people to see your scheduled activities.
Zoho Calendar pros:
- User-friendly and collaborative
- All users can be on a common calendar
- Private sharing allows users to restrict unauthorized access to your calendar
Zoho Calendar cons:
- Integrating can be complicated and inconsistent
- Average support service
Zoho Calendar pricing:
Contact Zoho for pricing details
Platform of app: Web-based, iOS, Android
Customer ratings:
Capterra and G2 Rating:
Capterra: 4/5
G2: 4.2/5
Ideal for: Individuals and Teams
11. CloudCal
| Smart calendar management application |
CloudCal is a beautiful and best calendar app for android that helps users to organize all their appointments and meetings in one place. You can check your availability and schedule your meetings directly from your phone from any location. Users can check their schedule for the day, week, or month at a glance and the application syncs across multiple devices. Well-designed and engaging visuals make for a simple and interesting user interface. The clock face displays your busy and free hours in a day. The flexibility of CloudCal makes it one of the most versatile calendar apps as you can sync both Google Calendar and Microsoft Calendar.
Top 3 Features of CloudCal are:
- CloudCal syncs with other programs, like Evernote and Meetup, so users can organize all their appointments and meetings in a single and simple calendar view
- The drag-and-drop function makes it easy to switch appointments
- Easily accessible from any location on your mobile phone
CloudCal pros:
- Reminder system ensures that users don’t miss out on important appointments
- Combines Google and Microsoft calendars
- Simple to use
CloudCal cons:
Glitchy syncing of devices
CloudCal Pricing:
The Paid plan starts at $3.49 per user, per month.
Platform of app: Android
Customer ratings:
Capterra and G2 Rating:
Capterra: 4.1/5
G2: 3.9/5
Ideal for: Personal use, teams.
12. SavvyCal
| A scheduling tool with advanced features |
SavvyCal is a top-rated scheduling software that enables users to schedule their meetings in a collaborative manner. This intuitive scheduling tool is designed to simplify scheduling for both users and their recipients. Users can create personalized scheduling links in fewer steps. This calendar app also allows users to set limits on the number of meetings that can be scheduled in a day, week, or a month. SavvyCal features a wide range of metrics, like manual preview, seamless integration, meeting duration link selection facility, and more.
Top 3 Features of SavvyCal are:
- Users can generate and share personalized meeting links with attendees
- Users can allows recipients to overlay their calendars on theirs
- Offers multiple meeting durations to help recipients book a time slot that works for them
SavvyCal pros:
- Offers a set of advanced features
- Great personalized scheduling experience
- Users and recipients can check each others’ availability
SavvyCal cons:
- Requires a Google account to work with
- Missing features like round-robin meetings and assigned contacts
SavvyCal Pricing:
The Premium plan is priced at $20 per user, per month.
Platform of app: Web-based
Customer ratings:
Capterra and G2 Rating:
Capterra: NA
G2: 5/5
Ideal for: Teams
13. Business Calendar 2
| Powerful, fast, easy to use calendar app including widgets, weather, and tasks |
Business Calendar 2 is one of the leading, feature-packed, and best project management calendar apps that is designed primarily for business users. This calendar tracking app offers a lot of features to both free and paid users alike. This efficient calendar app allows users to do scheduling efficiently and in quick time as it has a short learning curve. Smooth and responsive interface makes Business Calendar 2 a breeze to use while its excellent customer support service offers timely resolution to customers’ queries. Business Calendar 2 is a revamped version of the old Business Calendar app.
Top 3 Features of Business Calendar 2
- Event creation allows users to quickly create and organize events and invite attendees
- Check all your scheduling related details in one, well-arranged view
- You can filter and directly answer your meeting invitations
Business Calendar 2 pros:
- Wide range of advanced features
- Advanced scheduling options
- Multiple flexible widgets
Business Calendar 2 cons:
- Unskippable ads
- Does not support multiple platforms
Business Calendar 2 Pricing:
The Pro plan is priced at $4.77 per user, per month, when billed annually.
Platform of app: Google Play, App gallery
Customer ratings:
Capterra and G2 Rating:
Capterra: NA
G2: 4.7/5
Ideal for: Businesses and Individuals
14. Todoist
| The world’s#1 task manager and to-do list app |
One of the leading calendar management tools, Todoist is an efficient calendar app and task organizer that allows users to track all their work from a simple, easy-to-use interface. One of the best to-do list apps, Todoist works across multiple devices and platforms. The app also integrates easily with other popular platforms already used by users. Todoist allows users to set recurring and essential one-off tasks, and check them off once they are complete. Users receive a list of scheduled tasks at the start of each day, which enables you to plan your time effectively.
Top 3 Features Of Todoist are:
- Quick Add lets you capture and organize tasks in seconds
- Reminders make sure that you do not miss out on important tasks and events
- Delegate tasks, share the workload in shared projects
Todoist pros:
- Works well on various platforms and devices such as Mac, Apple iOS, Android, Windows, and leading web browsers
- Intuitive user interface and classification tools
- Offline functionality
Todoist cons:
- Lack of real-time collaboration
- Limited free plan
Todoist pricing:
The Business plan is priced at $6 per user, per month when billed annually.
Platform of app: Website, Android, iOS
Customer ratings:
Capterra and G2 Rating:
Capterra: 4.6/5
G2: 4.⅘
Ideal for: For individuals and teams
15. Digical
| One of the Best Calendar Apps for Android Users 👀 |
Digical is a personal organizer touted as one of the best calendar apps for Android users. The app offers several calendar views, you can choose from a concise calendar or a spread-out calendar containing all the details. It also features several stylized home screen widgets for Android devices. You can keep an eye on your calendar by swiping on your main screen.
In addition to being an aesthetic calendar app, Digical also provides calendar subscriptions. You can subscribe to Sports, Cinema, or Holiday calendars that auto-populate in the app. You can also subscribe to weather forecast updates, which come in handy when you’re making an outdoor event plan.
Top 3 Features of Digical
- Customizable Calendars – You can fully fine-tune the appearance of the calendar by changing colors, orientation, template, etc. Even the widgets are fully customizable, which helps you keep the calendar easy for your eyes.
- Calendar Subscriptions – You can subscribe to public calendars such as Sporting events, Company Announcements, Holidays, Religious Days, and TV Show timelines. This enables you to be reminded of the events you don’t want to miss out on, throughout the year.
- Language Support – The app is available in 27 languages.
Digical pros:
- Users can seamlessly switch between different calendar views
- Users can select stunning and fully customizable widget for a quick view
Digical cons:
- Complex functionality can overwhelm users
Digical Pricing:
The basic calendar features are free to use but you can go for Digical+ which offers paid features via in-app features.
Platform of App: Android
Customer ratings:
Google Play: 4.4/5 stars
Ideal for: Individuals and teams
16. 24me
| One of the Best Calendar Apps for iOS Users 🍎 |
24me is not just a calendar but a full-fledged personal productivity app that helps you manage a wide variety of routine tasks conveniently. It’s one of the most loaded apps available to iOS users that packs your entire day in it. And if that’s not enough, it lets you pick gifts for your contacts as well.
24me features the general Calendar, To-dos, and Notes for managing daily activities. It also doubles as a conference call app for holding meetings directly from inside the app. Smart alerts keep you reminded of upcoming fixtures and most of the functionalities can be controlled via voice assistant.
Top 3 Features of 24me
- Rich Calendar Options – 24me offers a neat calendar interface, integration with Outlook and To-do lists, all in one place. You can rely on one app for your scheduling and meeting needs.
- Siri Integration – Saying “Add a new task to 24me to buy milk” to Siri triggers the app without actually opening it. This useful integration comes in handy when you’re on the go and want to quickly add a note.
- In-built Maps – If you’ve entered the meeting destination, the app will help you get there with navigation features. It integrates meeting time and date with meeting location, so that you get there on time, each time.
24me pros:
- The app handles many miscellaneous tasks with great efficiency
- Bright, cheerful user interface
- Combines task management, calendaring, and bill-pay reminder systems
24me cons:
- Doesn’t automate as many tasks as some other apps
- The app can crash sometimes
Platform of App: iOS and Android
Customer ratings:
App store: 4.7/5 stars
Google Play: 4/5 stars
Ideal for: Individuals
17. Timepage
| For time and project planning |
Timepage is a smart calendar app that syncs all your calendars to one place, which helps to make your time and project planning a seamless, hassle-free experience. This smart calendar combines your events, maps, contacts, and weather onto one user-friendly app so you don’t have to set up anything new.
Timepage has a lot of features, and has a beautiful, intuitive interface, which makes it a perfect combination of high functionality and stunning looks. The app supports most calendar features and helps you plan your agenda for upcoming days. The tool has a unique style of navigation, which can take some time for users to get used to it. All in all, Timepage lets you stay on top of your schedule as you can view the whole week at a glance and check what’s next.
Top 3 Features of Timepage
- Split Screen Mode – You can view the calendar simultaneously with other apps.
- Double View Options – You can visualize your daily schedule, timeline, day weather, week weather, and event details side by side.
- Desktop Mode – Live clock and daily schedule makes it easy for you to have necessary planning information at hand.
Timepage pros:
- Offers a wide range of features
- Stunning interface that stands out
- The heat map is an interesting feature
Timepage cons:
- No free version
- Not available for android
Timepage Pricing
Timepage is only available for iOS users. Pricing and more information is available on the app.
Customer ratings:
Platform of App: iOS
App store: 4.6/5 stars
Ideal for: Individuals
18. Fantastical
| For planning events, tasks, and meetings |
Fantastical is the award-winning calendar and tasks application with a host of features that help you keep all your events and tasks in sync. This app has an intuitive user interface with multiple views, like well-detailed and full-screen views for iPhone, iPad, and Mac. You get a quick overview of your calendar and browse comprehensive full screen views of your day, week, month, quarter, or a year.
This calendar app allows teams and individuals to manage their schedule from anywhere. The app facilitates collaboration by allowing users to indicate their availability when invited to events. Event planners can check invitee availability before they could propose several possible time slots. Fantastical also integrates with various other apps, like Zoom, Microsoft Teams, WebEx etc.
Top 3 Features of Fantastical:
- File and Photo attachments – You can quickly upload files or images directly to your iCloud, Google, or Exchange events. Attachments are easily accessible across all devices.
- Availability & Event proposals – You can check your invitees’ availability and help you find a time that suits everyone. You can send event proposals with multiple times and dates.
- Event & Task templates – The app can create quick templates from existing events and tasks. Scheduling frequent events can be very easy and simple as you copy all the details from the template into a new event or task instantly.
Fantastical pros:
- Identical event recognition helps users identify the duplicate event as well as the actual event on the calendar
- The app offers endless syncing options as it’s compatible with iCloud, Exchange, Google, Yahoo, and more.
- Ability to show two time zones concurrently
Fantastical cons:
- Annoying bugs
- Can be expensive in the long run
Fantastical Pricing
Fantastical pricing starts from Euro 5.49 per feature, per month.
Platform of App: iOS
Customer ratings:
App Store: 4.5
Ideal for: Individuals and small teams
What makes a great calendar app?
A great calendar app is most definitely the one that suits you the best.
But while you’re checking out options, look for the following features that are hard to do without.
- Solves Your Purpose – If you’re just looking to plan your week and be smart with your time, the calendar should do that first. Most calendar apps come loaded with tons of features but you don’t need all of them. Pick the one that solves your purpose in the best way possible.
- Cross-Platform – It’ll be a great advantage if the calendar app is accessible on your home PC, workstation, and other phones. Due to our dependence on multiple devices, having the same calendar app run on all of them is something to wish for.
- Integration-friendly – Calendar integrations such as Zoom meetings syncing with your iPhone or office holidays propping up on your personal calendar, are always welcome. Hence, look for a calendar that does offer integrations.
- Clean Interface – Usability is the biggest concern for any calendar app. If you can read all your schedules in one shot and effortlessly glide your thumb over the calendar tiles – you’ve found the correct app. A clean interface reduces calendar stress.
- Affordable – While the price shouldn’t be a measure of quality, make sure your calendar app can justify what you’re paying. Some free apps are capable of wonders, but sometimes going for a paid option is actually the smarter thing to do.
What is The Right Calendar App for You?
You might like the To-do’s feature of one app and the UI style of the other. How to choose the one that checks all the boxes?
The answer lies in understanding your core needs and not falling for peripheral features. Each app has a USP that it is famous for. For instance, Calendly accurately streamlines meeting schedules whereas Woven does the same thing but also offers work-time analytics. But do you really need the extra analytics part?
If yes, Woven is the app for you. If not, you can do very well with Calendly. Similarly, knowing what your core requirements are and choosing an app that solves them first is the key to narrowing down on the right app for you!
Are missed deadlines hurting your project? You need a smart team calendar! Try ProofHub for Free
Conclusion
Planning and time management are the hallmarks of personal and professional success. With our increasingly digital lifestyles, our calendars now pack everything from meetings to shopping plans, and daily To-do’s, that all help you plan better.
If you too are a slave to your calendar, these 18 best calendar apps will enable you to do more than just organize your weekdays. You can streamline your tasks, keep your team productive, and save time for your favorite hobbies, at the end of a busy day.
Start cutting out clutter from the million things you have to achieve this week by picking a calendar app that appeals to you the most!
FAQ
What is the best calendar app?
Given below are some top-rated, popular calendar apps that are affordable and highly functional. ProofHub, Time Tree, Woven, Digical. To know more about these tools, read this article.
Which project management tool offers an inbuilt Scheduling Calendar?
Only a few project management tools, like ProofHub, offer an inbuilt project scheduling calendar. You can organize your events, tasks, milestones at one place.
What features should you look for in a Calendar app?
While looking to invest in a best Calendar app, you should look for the following features:
Plan & schedule tasks
Automatic reminders
Multiple views
Bird’s eye view for all calendar.
What makes a great online calendar or app?
Ease of usage and accessibility across multiple platforms and devices make for a great online calendar or app.
Which online calendar app is best?
Some best calendar apps to stay organized are: ProofHub, Todoist, Outlook calendar, Google calendar, Any.do.
What is the easiest calendar app?
5 easy-to-use calendar apps are: Outlook calendar, ProofHub, Google calendar, Apple Calendar, Business Calendar 2.
Some best free shared calendar apps are: Google calendar, Zoho calendar, TimeTree, Cozi iCloud Calendar.
Is there a better calendar than Google?
ProofHub (Web, Android, iOS). ProofHub scheduling calendar allows you to organize all tasks, events, and milestones in one place.
