Are you finding it difficult to manage your tasks effectively? Do you often miss deadlines because it’s difficult to keep track of the due dates and progress of your tasks?
If yes, then you must be looking to switch yourself to a robust task management tool that can put you in a better position.
Well, I know that there are hundreds of task management software out there in the market, and it’s challenging to choose one that aligns with the requirements of your business.
To help you out, I have done thorough research to come up with the 21 best apps that you can use to manage your project tasks in the best possible way.
I know that you are eager to know more about these top apps, but before that, let’s have a quick look at what makes a tool suitable for task management.
Table of Contents
What is a Task Management Tool?
As its name suggests, a task management tool allows you to plan, organize, and prioritize tasks to finish them efficiently and within the defined time limit.
Task management tools are specifically designed to address the requirements of project managers and rules out the possibility of missing deadlines and overshooting budgets.
Manage your workflows, tasks, teams using a single tool. Try ProofHub for Free!
The best thing about the leading tool management tools is that you can use them quite easily no matter whether you have used any such app in the past or not.
So, if you have landed up a role where managing tasks for yourself and others is your prime responsibility, then a task management app is the perfect match for you.
Best Task management tools for teams
1. ProofHub
ProofHub is one of the top-rated and trusted task management tools that is trusted by more than 85,000 organizations and teams across the globe.
As it is a dedicated project management and team collaboration tool, you will get all the leading features that you need to manage your tasks and projects efficiently.
Ranked as one of the best, ProofHub is well-capable of meeting the requirements of teams of any size, any industry, any department, and any type (in-house, remote, and cross-functional). For managing project tasks, it is important to have full control over team members to delegate tasks and get progress details in real-time, and ProofHub allows you to exercise this authority too.
From setting the start and due dates of tasks to visualizing tasks moving through different stages of project workflow in Kanban Boards, ProofHub is well-capable of simplifying all your task management responsibilities.
Who Can Use ProofHub?
Any team from any industry can use ProofHub. It’s also meant for cross-functional, remote and in-house teams. ProofHub is developed keeping in mind the everyday work challenges faced by project managers and their teams. The best part about this software is that anyone who wants to manage tasks and projects can make its optimum use without going through any hassles. It has an intuitive interface with visually appealing yet simplified elements that you can interact with effortlessly.
Main Features Include:
- You have a clear overview of everything
Leading a project means overseeing several tasks all at the same time and creating a workflow that assures smooth execution of all the project activities. With ProofHub, you can create task lists and even divide a task into smaller and manageable subtasks.
Whether you want to assign a single task or the complete task list to one or more team members, you are just a few clicks away from delegating tasks with ease. Additionally, you can add custom labels to each task to prioritize and differentiate them.
- You can change the course of action
Tasks may get delayed when you can’t view how they are dependent on one another. ProofHub kicks out this issue by offering Gantt charts that you can use to set dependencies among tasks and visualize them all in a timeline view.
With the power of the Gantt chart in your hand, you can even modify the schedules of tasks according to the shift of deadlines, highlight critical paths, and track progress without causing any adverse effect on the project.
- Save time, schedule tasks in advance
By using a calendar, it becomes easy to keep a track of the deadlines and schedule tasks along with all the important events like group meetings, brainstorming sessions, etc. ProofHub integrates a project calendar so that you can always stay ahead of your schedules and avoid delays.
Also, you don’t want to waste your time creating tasks that recur periodically, and this is where ProofHub’s calendar comes in handy. You can set recurring tasks and events in the Calendar and save yourself from manually creating them again and again.
- Bring everyone together on one platform
It goes without saying that communication is an important aspect of task management and ProofHub excels at this too. It comes with a chat interface, which allows you and your team to communicate with each other via one-on-one or group chats.
You can even create discussion topics to bring together your team and even your clients to talk about different matters and even share ideas. With group chats and discussions, every person on your team can share their thoughts and concerns with you at any time of the day in an interactive manner.
- No need to switch to other apps
To complete tasks, you and your team may need to share files and collaborate on them. ProofHub has its own cloud storage, which you can use to upload, share, and organize files of different types. You can upload and attach files to different tasks from your computer or a third-party cloud storage service like Google Drive, Dropbox, etc.
Additionally, ProofHub allows you to proof files, documents, and designs in real time. The online proofing and markup tools available within ProofHub let you review and collaborate on files from a single place without the need to switch to other apps.
- Check the task progress in real-time with Kanban Boards
See tasks moving through multiple stages in the Kanban board and empower teams to self-manage with a better understanding of workflows as they get notified of tasks moving from one stage to another. With Kanban Boards, you can create your custom workflow and set the number of stages through which a task has to go through to be completed.
Project managers can easily check the current status of tasks by having a look at the Kanban board. You can easily check whether the task is moving ahead at the right time or its progress has halted.
- See which tasks are taking the most time
Add timesheets, set time estimates, track time manually or using timers, export timesheets, archive them, create time reports, and bring all your time data at one central place using one time management software. Add multiple timesheets to record time data. Use them for payroll, client billing, estimation, tracking, and even time management.
Set time estimates to define how much time it should take to get work done. Get a clear indication if the time taken exceeds the estimated time, making the most of ProofHub’s time management tool.
- Check status in the easiest way possible with table view
Plan and organize projects in a way that’s best suitable for your team. Assign tasks, filter and view data based on priority, and keep essential details front and center. Table view is one of the easier ways in which a user can view all tasks assigned to him/her as well as check their current status.
- You decide who can access what
Create and add custom roles, assign them, and grant access levels to stay in ultimate control of who gets to access what according to your organizational workflow. Assign custom roles as an administrator to team members or clients allowing them to perform things as per their work and responsibilities.
Choose what you want each user to view, add, and manage in ProofHub. Stay in the ultimate control of who gets to access what.
- Jot down the crucial information instantly with Stickies
Keep your essential information such as to-do lists, new ideas, reference links, minutes of meetings, and more handy using your online personal post-it notes, Stickies.
Pros and Cons:
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Why is ProofHub the Best Task Management Tool?
ProofHub is a favorable choice for you as you can exploit its numerous features to have ultimate control over not only your tasks but also teams and projects. It combines various leading technologies that’ll help you to be at your best as a project manager.
Furthermore, the software has proven itself as the first choice of teams working in various spheres of the business world. Thus, you can always lean on ProofHub and forget all the hassles that you are facing due to the use of outdated and ineffective task and project management tools.
How Affordable is ProofHub?
Visit our pricing page for more information.
Easily manage your tasks, deadlines, goals and more with ProofHub! Sign up for Free!
2. Chanty
Chanty is an all-in-one collaboration platform with a built-in task manager. You can turn any message into a task. Tasks can be assigned to any team member and filtered by status, dates and people. Chanty lets you discuss any task in a related flow with relevant team members.
Chanty’s Kanban board offers a flexible and simple way to manage all your tasks in one place. You can set a due date, assign a person and control status and priority of any task.
Key Features:
- Tasks can be presented as a Kanban board or task list
- Task discussion flow
- Assigning a team member, setting a due date and priority
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How Affordable Is Chanty?
Chanty Free Plan: for teams with up to 10 users
Chanty Business Plan: $3 per user per month on annual basis
3. ClickUp
ClickUp is an all-in-one productivity tool designed to tackle any task—from your daily to-dos to complex projects, even your business’ entire workflow—in a single screen. Teams across industries rely on ClickUp to boost productivity with over 15 ways to visualize workflows including List, Gantt, Calendar, and its Kanban-like Board view. ClickUp’s customizable tasks are designed to help you plan, organize, and collaborate on any project with a scalable Hierarchy to break down complex items into manageable subtasks that you can easily edit or rearrange.
Beyond organization and structure, ClickUp’s task automation, customizable ClickApps, and Custom Fields help streamline your processes and optimize your day-to-day process. With hundreds of flexible tools, drag-and-drop functionality, and over 1,000 integrations, ClickUp takes the heavy lifting off of task management.
Key Features:
- Customizable tasks and subtasks with automations, Custom Field data, time-tracking, and more
- Multiple assignees and comment threads to delegate tasks
- Assigned comments to turn thoughts into action items
- Sharable screen recordings that can be converted directly into a task
- Custom Statuses templates to replicate any workflow
- Checklists within tasks to track everything from multi-step workflows to simple to-dos.
- Subtasks, task relationships, and dependencies to solidify your order of operations
Pros and Cons:
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How Affordable is ClickUp?
Add unlimited members and tasks and get 100MB of storage with ClickUp’s Free Forever Plan, and gain access to more advanced features with paid plans starting at $5.
4. nTask
nTask is an intuitive and simple task management software used by smart teams. It can be used to manage single or multiple projects, for both personal and professional use. While using nTask, you enjoy the ability to create as many teams and workspaces for different work purposes, projects, or even for different departments at your organization.
You can get more productive and get more done in less time with the nTask application. Share files, comments, assign tasks, and track task time in just a few clicks. Users can view the tasks in different views, such as list view, grid view, calendar view, and Gantt view.
Key Features:
- Time tracking and Timesheets
- Team Management
- Meeting Management
- Issue Tracking
- Risk Management
Pros and Cons:
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How affordable is nTask?
The Premium plan is priced at $2.99/user, per month.
5. Basecamp
Basecamp is yet another popular task management tool that you can use to manage tasks of multiple projects simultaneously. The tool is well-known for its ability to make teams more productive and better organized.
With Basecamp, whether it’s the people, tasks, files, and documents, or deadlines, you can manage everything with relative ease. Moreover, the software allows you and your team to stay in touch with each other using group chats and direct messages.
Key Features:
- Activity view allows managers to see everything related to project tasks
- Create to-do lists and choose assignees and set due dates for tasks
- Share docs and files
- Automate Check-ins
Pros and Cons:
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How Affordable is Basecamp?
The Business Plan costs $99 per month/flat
Further Read: Top 40 Basecamp Alternatives for Project Management
6. ProProfs Project
ProProfs Project is a power-packed task management software that helps you effectively manage and prioritize tasks. The tool centralizes all your work so that you can easily assign and track tasks from a single location. You can even create custom workflows to stay on top of tasks.
ProProfs Project provides a collaborative workspace to keep your teams on the same page. With AI-powered insightful reports, you can get a summary of task progress and status to identify gaps and fix them.
Key Features
- Multiple views for different projects
- Real-time notifications & alerts
- Actionable reports
- Automation for recurring tasks
- Interactive Gantt charts & Kanban boards
Pros and Cons
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How Affordable is ProProfs Project?
The paid plan starts at $2 per user, per month, billed annually.
7. Bit.ai
Bit is an awesome document collaboration and task management tool that allows you to create, store, organize, share, and collaborate in one central location. You can create workspaces around projects, teams, and departments to keep your documents organized. With these smart workspaces, you can ensure the right team members have access to the right documents at the right time, and break down silos for a free flow of information.
Along with that, you can even invite your team and simultaneously collaborate on a Bit document using real-time editing, inline comments, @mentions, and more. In short, Bit provides a common platform for your team members to brainstorm ideas, share knowledge, collaborate and innovate together. The perfect task management tool indeed!
Key Features
- Workspaces and folders to keep data organized and safe
- Real-time collaboration with team members
- Content and knowledge management capabilities
Pros and Cons
| Simple and intuitive user interface | Bit is not available as a mobile app, however, Bit documents are fully responsive and look great on all devices. |
| Minimalistic and distraction-free editor with auto-formatting features | |
| Supports live-sharing and document tracking | |
| Provides real-time collaboration features |
How Affordable is Bit?
- Free for up to 5 members.
- The Standard plan costs $8/member/month
- The Business plan costs $15/member/month
8. Trello
Trello makes it possible for you to get even the minute details of your project tasks with its boards, lists, and cards. The tool is exceptional in the way that you can organize and prioritize projects in a flexible and rewarding way.
The minimalist design of Trello allows you to exploit features right away with little to prior experience of using a task management application. It’s quite easy to create custom workflows for each project and segregate the whole project into various tasks.
Key Features:
- Board view
- Trello cards
- No-code Automations
- Power-Ups
Pros and Cons:
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How Affordable is Trello?
The Paid plan starts from $10 per user, per month, billed annually.
Trello Alternatives: List of Project Management & Kanban Software
9. Airtable
Airtable is a collaboration platform that comes with several task management features. Its layout is quite simple and you can readily use it to manage your tasks in a convenient manner.
The tool is flexible enough to handle most of your projects and tasks, and you can arrange all your work in the way you like.
Key Features:
- Grid interface allows grouping of projects based on different criteria such as status and project owner
- View and move tasks to different stages as cards using Kanban boards
- Gallery view makes it easy to find photos, documents, etc.
Pros and Cons:
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How Affordable is Airtable?
Pro plan costs $20/user per month
Also Read: The Best Airtable Alternatives
10. Wrike
From tasks to team members, Wrike allows you to organize everything so that you complete your projects in a timely manner. The tool is ideal for streamlining workflow and enables collaboration to get things done faster.
Wrike is one of the high-rated tools for task management all thanks to its extensive list of features.
Key Features:
- Customizable dashboard
- Interactive Gantt charts
- Purpose-built templates
- Custom request forms
Pros and Cons:
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How Affordable is Wrike?
The Business plan costs $24.80 per user, per month.
Also Read: The 11 Best Wrike Alternatives to Try for Successful Work Management
11. Quire
Quire lets you arrange, prioritize, and focus on tasks that matter the most for a project. The tool allows you to visualize your workflow and track all tasks in an interactive manner.
With this tool, it becomes easier to collaborate with your team and keep everyone on the same page. You can get your attention to even the smallest activities of a project without losing the bigger picture.
Key Features:
- Streamline Workflow
- Integrated Kanban boards
- Detailed project summary and project stats
Pros and Cons:
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How Affordable is Quire?
Pricing can be requested on their website
12. Ayoa (DropTask)
Ayoa is a fun all-in-one online whiteboard and mind mapping app where you can brainstorm ideas, work together and get things done. Ayoa combines many handy features that’ll help you and your team to manage tasks and get work done on time.
The tool is easy to use and allows your team to share ideas, and collaborate to complete tasks easily. You can use Ayoa to break tasks into smaller details, select assignees for each task, add comments, and even add files with a task.
Key Features:
- Whiteboards
- Mind Maps
- Task Boards
Pros and Cons:
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How Affordable is Ayoa?
The Pro plan starts at $10 per user, per month.
13. Monday.com
Monday.com is one of the most intuitive project management tools, which resembles a highly customizable spreadsheet, but it includes a ton of additional features that make it a highly interactive application.
Monday.com ranks among the best task management tool available in the market because it focuses on simple, visually intuitive layouts that assist in clarifying the sequence of work. This tool for task management allows users to collaborate on tasks by uploading and attaching files, tagging members on tasks, and fixing deadlines.
Key Features:
- Customizable templates
- Automations
- Real-time Dashboards
- Seamless integration with other apps
Pros & Cons:
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How Affordable is monday.com?
The Paid plan starts at $24 for up to 3 users. If you’re over 40 users, you can request a quote to get an exact price.
14. Smartsheet
Smartsheet is a web-based collaboration tool that allows organizations of all sizes with project management, task management, crowdsourcing, reporting, and much more. It looks more like a spreadsheet-type task management tool that offers basic functions like scheduling tasks, subtasks, activities, and much more.
Smartsheet smartly combines the use of a spreadsheet with visual timeline management, automated workflow capabilities, and collaborative file sharing and discussions. It can manage different types of work such as projects, programs, and core business operations.
Key Features:
- Pre-built templates to jump-start your projects
- Team task list by priority
- Integrates with apps you already use
- Alerts and Automated actions
- Custom reports across projects
- Resource Management & Scheduling
Pros & Cons:
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How Affordable is smartsheet.com?
Prices for different plans are available on quote.
15. Casual
Casual is a visual task and project management tool that allows you to arrange your task blocks as you see fit. Considered ideal for small and growing project teams, this task management tool uses visual charts to plan the processes related to projects.
Casual can be used to create project milestones, define the workflow and serial in which these tasks are to be completed, and assign their due dates. It can track project paths and allocate tasks in different directions without acknowledging dependencies.
Key Features:
- Visual Project and Process Management
- Visual Task Manager
- Workflow Management Tool
Pros & Cons:
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How Affordable Is Casual.com?
Casual starts at $10/month for up to 2 users and has a Free 14-day trial.
16. Tasklog
Tasklog is a cloud-based to-do list app that also tracks time and expenses. Both freelancers and organizations can use this tool. Tasklog’s main features include, but not limited to, a task manager, a time tracker, timesheets, team boards, and a Pomodoro timer.
The Pomodoro technique is one of the most valuable features of Tasklog; it breaks work into timed intervals. Users can monitor employee productivity, prioritize tasks, and assign projects to team members. Tasklog dashboard allows users to track their progress and review reports.
Key Features:
- Time tracker
- To-do list
- Dashboard
- Insights
Pros & Cons:
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How Affordable Is Tasklog?
The premium plan is priced at $5 per month and Lifetime plan is priced at $125 for life.
17. Proggio
Whether you are looking to manage your project portfolio or want to keep track of all the project tasks, Proggio is a great tool to have on your side. Its innovative features assist you in planning projects and deliver them on time.
Proggio’s powerful task management features make it possible for you to have complete command over all the tasks of your projects. You no longer need to ask your team members for updates as the software makes it possible to track all the task activity from one single place.
Key Features:
- Manage tasks effectively in Kanban board view
- Customizable templates
- Create visual task roadmaps with built-in Gantt charts
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How Affordable is Proggio?
The Starter plan is available for free and the Business plan is priced at $19 per user per month
18. Todoist
Todoist is a leading to-do list app having a simple interface and you can use it to manage tasks of all your projects. The main agenda of this app is to set you free from all the hassle of tracking task progress manually.
The app allows you to quickly add tasks and assign them to your team members. Moreover, the task view allows you to get all the important information about a task, including task title, due date, subtasks, etc.
Key Features:
- Quick Add
- Task Organization and Prioritization
- Delegate Tasks
- Notifications
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How Affordable is Todoist?
Todoist Premium is available for $3 per user per month
19. Hive
Hive is a productivity platform that allows you to manage your projects effectively with automated task management. All your team members can use Hive to organize and collaborate on tasks.
Hive combines a variety of individual tools to streamline the process of planning, executing, and completing tasks. Create task cards and select assignees from your team. Moreover, you can add communication with your teammates directly on task cards by adding comments.
Key Features:
- Kanban boards let you manage tasks in stages
- Real-time analytics for measuring project progress
- Upload, organize and attach files with tasks
Pros and Cons:
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How Affordable is Hive?
The Base package costs $12 per user per month
20. Asana
If organizing tasks and meeting deadlines is your top priority, then Asana can make a good choice for you. You can stay focused on your project tasks and prioritize them to let your team know the tasks that they need to complete first.
The tool also allows you to see your tasks in different views, including List view, Boards view, and Timeline view. Asana is among the project management tools that are in the market for quite some time.
Key Features:
- Prioritize tasks and set deadlines
- View project status in real-time
- Automation
- Timeline
- Portfolios
Pros and Cons:
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How Affordable is Asana?
The Business Plan costs $24.99 per user, per month
21. TeamWork
Next on this list is TeamWork, a project task management tool. It comes with a wide range of features that are helpful when it comes to task management. If you want to hit deadlines and improve the performance of your team, then TeamWork is a good choice for you.
This tool comes with project templates that are meant to minimize the manual efforts required to streamline your project tasks. Its board view allows you to see the progress of all the tasks and activities of a project. Each task in the board view is represented as a card and you can add columns for each individual process through which the task cards will move.
Key Features:
- Get an instant overview of team capacity using Workload
- Keep every project and its tasks in clear sight with Portfolio
- Gantt chart allows planning of project timeline
- Meet deadlines by prioritizing tasks
Pros and Cons:
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How Affordable is TeamWork?
The Paid Plan starts at $10/user per month.
Teamwork Alternatives: Best 16 Project Management Solutions
What are the Prime Benefits of Using a Task Management Tool?
The primary role of a task management tool is to make it easier for managers to handle the tasks associated with different projects and the teams who are working on those tasks. However, individuals can also use task management tools to get more work done in less time.
Following are some of the key benefits that you can enjoy by using project management tools:
- Manage all tasks from a single place
- Team collaboration becomes effective
- Better utilization of resources
- Improved quality of work
- Timely completion of projects
- Promotes remote working
Want to keep a track of all the tasks associated with a project and stay on your schedule? Switch to ProofHub today!
Why Do You Need a Task Management Tool?
Do you end up wasting a lot of valuable time in organizing sticky notes, searching your emails, and figuring out which tasks to do first and which ones can be done later? Does your team consistently fail to perform tasks on time? If yes, then you need to use a smart task management software to create and assign tasks (and subtasks) in one place.
Using good task management tool, you can easily prioritize tasks, set deadlines, and track time spent on them to stay on track, always. You can visualize tasks and move through different stages to monitor your team’s performance and make sure projects get done on time.
Now, it’s time to look at the best task management tools that you can start using today.
Before you start exploring, you have to keep in mind that some tools have edge over the others because of the abilities and features that are unique to them. I am pretty sure that you will find the perfect task management tool for yourself among these handpicked options:
Conclusion
Managing project tasks as efficiently as possible is a must for businesses to thrive in today’s competitive markets. As a manager, you are responsible to make sure that your team accomplishes every task on time and you will need a task management tool for that. The task management tools featured in this article are the best ones available right now and you just need to choose one that suits your managerial requirements and your organization’s budget.
